Overtime Audio Visual

Equipment Rental Agreement

Effective Date: August 26, 2026

These Equipment Rental Terms apply to equipment provided by Logan Young, doing business as Overtime Audio Visual, located in Algonquin, Illinois 60102, referred to below as “Overtime Audio Visual,” “OTAV,” “Owner,” “we,” or “us.”

The person or organization renting the equipment is referred to as the “Renter.”

These Terms apply whenever equipment is delivered, shipped, picked up, installed, or otherwise provided for operation or possession by the Renter without continuous supervision by Overtime Audio Visual.

Staffed event-production services are governed by the separate Production Services Terms.

1. Rental agreement and eligibility

The applicable rental estimate, equipment list, checkout record, return record, approved changes, and these Terms form the rental agreement.

The Renter must be at least 18 years old and legally capable of entering into this Agreement.

If the Renter is an organization, the individual accepting this Agreement represents that they are authorized to act for and bind the organization.

Overtime Audio Visual may require the Renter to provide:

• A valid government-issued photo ID

• A valid payment card

• A refundable security deposit

• Organization and billing information

• Proof of insurance

• Additional identification or security reasonably related to the rental

Overtime Audio Visual may refuse or cancel a rental when the Renter cannot satisfy reasonable identification, payment, security, experience, safety, or insurance requirements.

2. Estimate, acceptance, and confirmation

A rental estimate expires fourteen calendar days after issuance unless another expiration date appears on the estimate.

The Renter accepts the rental estimate and these Terms by:

• Submitting the designated rental-acceptance form

• Signing the rental estimate or another written agreement

• Issuing a purchase order that references the rental estimate

• Paying an invoice associated with the rental estimate

• Otherwise providing clear written authorization to proceed

The person accepting the rental estimate represents that they are authorized to approve the rental and bind the named Renter.

Acceptance records the Renter’s approval of the equipment, rental period, charges, and these Terms but does not independently confirm the rental.

The rental is confirmed only when Overtime Audio Visual issues written rental confirmation.

Equipment is not reserved and remains subject to availability until Overtime Audio Visual issues written rental confirmation.

3. Rental charges and payment

The full rental charge is due before the equipment is:

• Delivered

• Shipped

• Released for approved pickup

• Installed for unattended operation by the Renter

Approved governmental, corporate, or institutional Renters may use a purchase order or another payment arrangement accepted by Overtime Audio Visual.

Overtime Audio Visual may withhold the equipment until all required rental charges, security deposits, identification, payment information, purchase orders, insurance documents, and other required records have been received.

Rental charges are based on the agreed rental period. The Renter remains responsible for the full agreed rental price even if the equipment is:

• Not used

• Used for less time than expected

• Returned early

• No longer needed

• Incompatible because of incomplete or inaccurate information supplied by the Renter

Credit-card processing costs are included in the quoted price unless otherwise stated.

Additional charges for damage, loss, theft, missing accessories, excessive cleaning, late return, shipping, or replacement are due within fourteen calendar days of the invoice date.

4. Security deposit and payment card

A security deposit is separate from the rental charge. It protects Overtime Audio Visual against damage, loss, late return, missing equipment, cleaning, shipping, and other obligations associated with the Renter’s possession of the equipment.

Overtime Audio Visual may require a refundable security deposit based on:

• The value of the equipment

• The type and complexity of the equipment

• The Renter’s rental history

• The rental location

• The rental duration

• Shipping or transportation risks

• The intended use

• The operating environment

• Other reasonable risk factors

The required security deposit will be disclosed before the rental is confirmed.

The security deposit is not a limit on the Renter’s responsibility. If damage, loss, late charges, cleaning costs, shipping costs, or other amounts exceed the security deposit, the Renter remains responsible for the difference.

Overtime Audio Visual may apply the security deposit toward unpaid amounts owed under this Agreement.

Any remaining security deposit will be returned after:

• All equipment and accessories have been returned

• The return inspection has been completed

• Equipment functionality has been reasonably tested

• Missing items and damage have been evaluated

• All outstanding charges have been determined

Overtime Audio Visual may require a valid payment card to remain on file through completion of the return inspection.

Having a card on file does not authorize charges unrelated to the rental. Overtime Audio Visual will provide documentation of additional charges assessed under this Agreement.

5. Cancellation and emergency rescheduling

Cancellation must be provided in writing.

If the Renter cancels more than fourteen calendar days before the scheduled delivery, shipment, pickup, or installation time, Overtime Audio Visual will refund rental payments already received, less any nonrefundable costs specifically approved by the Renter.

If the Renter cancels within fourteen calendar days, Overtime Audio Visual may retain or charge amounts necessary to cover documented, nonrecoverable costs already incurred, including:

• Specially obtained equipment

• Materials and packaging

• Nonrefundable reservations

• Shipping arrangements

• Transportation costs

• Equipment preparation

• Labor commitments that cannot reasonably be canceled

Any remaining rental payment will be refunded after applicable cancellation costs are determined.

A refundable security deposit will not be treated as a cancellation charge unless amounts are properly owed under this Agreement.

For a genuine emergency or unsafe weather condition, Overtime Audio Visual may apply payments already received to a replacement rental or event date occurring within three months.

The replacement date and requested equipment remain subject to availability. Material changes in equipment, location, duration, transportation, or intended use may result in a revised price.

6. Rental period and late return

The rental period begins and ends at the dates and times stated in the rental estimate or rental order.

The Renter must return the equipment or make it available for collection or return shipment by the agreed return time.

A 30-minute grace period applies unless the rental order states otherwise.

After the grace period, another full rental-day charge may apply.

Overtime Audio Visual may waive or reduce late charges when:

• The Renter communicates the delay promptly

• The Renter provides a reasonable explanation

• Overtime Audio Visual approves the later return time in writing

An unapproved late return may also make the Renter responsible for:

• Lost rental income

• Replacement rentals

• Additional transportation

• Shipping changes

• Additional labor

• Costs caused by interference with another confirmed rental or production event

Acceptance of a late return does not waive applicable charges or any other right under this Agreement.

7. Delivery, installation, pickup, and return

Overtime Audio Visual will ordinarily deliver or ship rental equipment.

Customer pickup is permitted only when specifically approved by Overtime Audio Visual.

Delivery, installation, collection, and shipping charges will be stated in the rental estimate when known.

The Renter must provide:

• Accurate delivery and return addresses

• Safe and timely site access

• A responsible adult authorized to receive the equipment

• Suitable loading and unloading access

• Required venue permissions

• Accurate operating and compatibility information

If Overtime Audio Visual arrives at the agreed time but cannot deliver, install, or collect equipment because of conditions controlled by the Renter or venue, additional waiting, labor, or transportation charges may apply.

If Overtime Audio Visual delivers and installs equipment but leaves it for the Renter to operate without OTAV supervision, the arrangement remains an equipment rental governed by this Agreement.

Installation by Overtime Audio Visual does not transfer responsibility for the Renter’s subsequent operation, handling, site security, unauthorized changes, or use of the equipment.

The equipment remains the Renter’s responsibility until it is formally returned and accepted by Overtime Audio Visual.

8. Shipped equipment

When equipment is shipped, the Renter is responsible for all agreed:

• Outbound shipping charges

• Return shipping charges

• Shipping insurance

• Signature-confirmation services

• Packaging and packing materials

• Carrier surcharges

• Customs, duties, taxes, or interstate fees, if applicable

The Renter must retain and reuse the original shipping cases, cartons, padding, bags, and packing materials unless Overtime Audio Visual provides different written instructions.

The Renter must package returned equipment according to the instructions provided by Overtime Audio Visual.

The Renter is responsible for loss or damage caused by:

• Inadequate packaging

• Missing protective materials

• Incorrect carrier documentation

• Failure to insure the return shipment as directed

• Leaving a shipment unattended

• Failure to obtain required tracking

• Failure to obtain required signature confirmation

The Renter must provide return tracking information promptly.

Unless otherwise agreed in writing, the equipment remains the Renter’s responsibility until Overtime Audio Visual physically receives and inspects it.

Delivery to a carrier does not constitute formal return to Overtime Audio Visual.

9. Equipment inspection and acceptance

Overtime Audio Visual will make reasonable efforts to provide equipment in functional condition with the accessories listed on the equipment record.

The Renter must inspect the equipment promptly upon delivery, pickup, installation, or receipt.

Any visible damage, missing component, incorrect item, or functional problem must be reported as soon as reasonably possible and before the equipment is used when practical.

The Renter should provide photographs or video documenting any preexisting issue.

Failure to report a reasonably visible problem promptly may be treated as confirmation that the equipment was received in acceptable condition.

If a problem is reported, Overtime Audio Visual may:

• Provide operating guidance

• Repair the equipment

• Replace the equipment

• Provide a substantially comparable substitute

• Offer a reasonable workaround

• Provide an appropriate credit if the contracted rental is materially reduced

The Renter must provide Overtime Audio Visual a reasonable opportunity to evaluate and correct a reported problem.

10. Authorized use and operators

The Renter may allow competent adults to operate the equipment under the Renter’s supervision and responsibility.

The Renter is responsible for all persons who possess, handle, move, install, operate, or access the equipment during the rental period.

The Renter must not allow anyone under 18 to take contractual responsibility for the equipment.

Overtime Audio Visual may require designated operators to be identified in advance for sensitive, complex, high-value, or safety-critical equipment.

The equipment may be used only:

• For its intended purpose

• In accordance with manufacturer instructions

• In a lawful manner

• At the approved event or location

• Under safe environmental and electrical conditions

• By persons with sufficient knowledge and ability

The Renter may not represent that the equipment belongs to the Renter or that the Renter is authorized to sell, pledge, transfer, or subrent it.

11. Restricted equipment

Overtime Audio Visual may refuse to rent any equipment that it considers:

• Too valuable

• Too fragile

• Too complex

• Unsafe for unattended use

• Inappropriate for the proposed application

• Beyond the Renter’s demonstrated ability

• Subject to insurance restrictions

• Unavailable because of another event or operational need

Restricted equipment may include:

• Rigging hardware

• Equipment intended for overhead suspension

• Computers

• Lighting and audio consoles

• Wireless systems

• Network or show-control systems

• Cameras and recording equipment

• Specialized power equipment

• Equipment containing confidential configurations or software

Overtime Audio Visual may require restricted equipment to be operated by an OTAV technician under a Production Services Agreement rather than rented independently.

Approval of one rental does not require Overtime Audio Visual to approve similar equipment or future rentals.

12. Prohibited conduct

Without prior written permission from Overtime Audio Visual, the Renter may not:

• Sell or transfer the equipment

• Subrent or loan the equipment

• Move the equipment to another location

• Ship the equipment to another person or location

• Modify or repair the equipment

• Remove asset labels, serial labels, barcodes, or ownership markings

• Open equipment enclosures

• Alter firmware, software, network configuration, or system files

• Connect equipment to unsafe or unsuitable power

• Use equipment outdoors without appropriate protection

• Expose equipment to water, moisture, excessive heat, dust, sand, smoke, paint, confetti, pyrotechnics, or other damaging conditions

• Use rigging equipment for overhead suspension

• Attach equipment to ceilings, structures, truss, lifts, or structural supports

• Use the equipment unlawfully

• Allow the equipment to be seized, pledged, encumbered, or used as collateral

The Renter must immediately stop using equipment that appears unsafe, damaged, overheated, electrically compromised, or otherwise unsuitable for continued operation.

The Renter must promptly notify Overtime Audio Visual of any condition that may affect the safe use or return of the equipment.

13. Power, compatibility, and operating conditions

The Renter is responsible for confirming that the rental equipment is compatible with:

• The venue

• Available electrical power

• Computers and mobile devices

• Audio, video, lighting, and networking systems

• Connection standards

• Media formats

• Software

• Wireless frequencies

• Equipment supplied by others

Overtime Audio Visual may provide compatibility guidance based on information supplied by the Renter but does not guarantee compatibility with systems it has not inspected or tested.

The Renter must provide safe, grounded electrical power of the correct voltage, frequency, current capacity, and connector type.

The Renter is responsible for damage caused by improper power, generators, adapters, grounding, electrical connections, or third-party systems.

The Renter must not defeat electrical grounding, safety devices, protective covers, ventilation requirements, or manufacturer safeguards.

14. Security and loss prevention

The Renter must keep the equipment secure from delivery, pickup, installation, or receipt until formal return.

The Renter must not leave equipment:

• In an unlocked venue

• In an unattended public area

• In an unlocked vehicle

• Outdoors without supervision

• In an area accessible to unauthorized persons

• In conditions likely to cause theft or damage

When equipment remains at a venue overnight, it must be kept in a suitable locked or secured location.

The Renter must promptly notify Overtime Audio Visual of any:

• Theft

• Suspected theft

• Loss

• Vandalism

• Seizure

• Serious damage

• Police involvement

The Renter must reasonably cooperate with police reports, insurance claims, carrier claims, and recovery efforts.

The Renter remains responsible for the equipment even when theft, loss, or damage is caused by another person.

15. Damage, cleaning, missing items, and replacement

The Renter is responsible for loss, theft, damage, contamination, and missing components occurring during the rental period, except for normal wear and tear or a documented preexisting condition.

The Renter may be charged for:

• Inspection and diagnostic work

• Parts

• Repair labor

• Cleaning

• Decontamination

• Reprogramming

• Replacement accessories

• Packaging

• Shipping

• Replacement rental equipment

• Reasonable loss of use during repair or replacement

Repairable equipment will be billed at the reasonable cost of restoring it to substantially the condition in which it was provided.

Equipment that is lost, stolen, destroyed, or damaged beyond reasonable repair will be billed at the reasonable cost of obtaining a comparable working replacement.

The Renter must return all listed:

• Cables

• Adapters

• Cases

• Batteries

• Chargers

• Mounts

• Stands

• Accessories

• Manuals

• Removable media

• Packaging

Normal wear and tear does not include:

• Broken connectors

• Damaged cables

• Liquid exposure

• Impact damage

• Contamination

• Missing accessories

• Burns

• Unauthorized software changes

• Unauthorized repairs

• Excessive cleaning

Damage and replacement charges are not limited to the original purchase price or the amount of the security deposit.

16. Ownership and recovery

All rental equipment remains the sole property of Overtime Audio Visual.

The Renter acquires only the temporary right to possess and use the equipment during the agreed rental period.

If the equipment is not returned when required, Overtime Audio Visual may take lawful steps to recover it.

The Renter must reasonably cooperate with recovery and must disclose the equipment’s location.

Recovery of the equipment does not eliminate outstanding rental, damage, transportation, legal, collection, or late-return charges.

Nothing in this Agreement authorizes Overtime Audio Visual to trespass, breach the peace, or use an unlawful recovery method.

The Renter must notify Overtime Audio Visual immediately if any person attempts to seize, attach, confiscate, pledge, or assert an ownership interest in the equipment.

17. Equipment failure and interruption

The Renter must notify Overtime Audio Visual promptly if equipment fails or performs unexpectedly.

The Renter must provide a reasonable opportunity for Overtime Audio Visual to troubleshoot, repair, replace, or provide a workaround.

Overtime Audio Visual is not responsible for failures caused by:

• Improper operation

• Unauthorized changes

• Venue power

• Internet or network service

• Wireless interference

• Renter-provided files or devices

• Third-party equipment

• Incompatible systems

• Environmental exposure

• Failure to follow instructions

A credit or refund will be considered only when an equipment problem materially reduces the agreed rental and Overtime Audio Visual cannot provide a reasonable solution.

The Renter may not arrange repairs or purchase replacement equipment on behalf of Overtime Audio Visual without prior written approval.

18. Insurance and assumption of responsibility

Overtime Audio Visual may require proof that the Renter maintains insurance sufficient to cover the rented equipment and proposed activity.

Any insurance requirement will be communicated before the rental is confirmed.

The Renter remains responsible under this Agreement even when:

• The Renter’s insurance denies a claim

• The applicable deductible exceeds the loss

• The Renter fails to maintain required coverage

• A third party caused the damage or theft

• A carrier denies or limits a shipping claim

The Renter assumes responsibility for the possession, handling, operation, security, transportation, and return of the equipment during the rental period.

Insurance maintained by Overtime Audio Visual does not reduce the Renter’s responsibilities under this Agreement.

19. Limitation and resolution of claims

The Renter must notify Overtime Audio Visual promptly of any material issue so that a reasonable attempt can be made to correct it.

Overtime Audio Visual is not responsible for indirect, incidental, special, or consequential losses, including:

• Lost profits

• Lost attendance

• Reputational loss

• Lost recordings

• Lost content

• Lost data

• Losses caused by event interruption

This limitation applies except where prohibited by law.

Nothing in this Agreement waives a right or responsibility that cannot legally be waived.

The parties agree to attempt in good faith to resolve disputes through direct written communication before beginning formal proceedings.

This Agreement is governed by the laws of the State of Illinois, without regard to conflict-of-law principles.

20. Notices

Routine rental and scheduling communication should be sent to:

events@overtimeav.com

Billing and payment communication should be sent to:

billing@overtimeav.com

Formal cancellation notices, claims, disputes, and legal notices should be sent to:

legal@overtimeav.com

A notice is considered received when delivery is confirmed by email response or another written acknowledgment.

The sender should follow up if no acknowledgment is received.

21. Entire agreement and electronic acceptance

The accepted rental estimate, these Equipment Rental Terms, the equipment list, checkout and return records, approved changes, and incorporated attachments form the complete agreement for the rental.

If there is a conflict, the following order applies:

1. A later written change order

2. The accepted rental estimate

3. The equipment checkout record

4. These Equipment Rental Terms

Changes must be approved in writing.

Electronic acceptance, including submission of the designated rental-acceptance form, is intended to have the same effect as a handwritten signature.

If any provision is determined to be unenforceable, the remaining provisions will continue to apply to the greatest extent permitted by law.